ERP Implementation

6 Steps to Prepare Your Organization for an ERP Implementation

The thought of implementing an Enterprise Resource Planning (ERP) system can greatly facilitate the work of your firm by centralizing aspects of it. Thus, the owners of the company will be able to make a long-term investment in the development of their business.

However, at first, when you need to draw up an ERP implementation project plan, you may face serious difficulties. The preparation stage in this case is the most time-consuming and complex process. Therefore, we, together with experts on oracle cloud ERP, have broken your next steps into 6 steps, which you will need to follow consistently and rigorously.

How to plan an ERP implementation?

Step one: Describe the expected result, as well as what practical aspects, prevent it from being obtained.

Remember that you have to identify the weaknesses in the organization of your company. Surprisingly, it is the description of problems, goals, and other mental categories that is the basis of the entire subsequent implementation plan.

At the same time, you should remember that the desired result should not be thrown out from reality so that you can implement it. Also, you should break everything down into specific tasks, so it will be easier for you not to get lost in the multitude of tasks and worries that will arise as the plan is implemented.

Planning and consistency in this matter are much more important than sharp changes in the company.

Step two: Delegate ERP implementation tasks by providing clear instructions.

A dedicated person, especially if he is responsible for the project in front of you, will be able to keep you informed of the implementation progress. This will give you peace of mind when suddenly checking the work since you will already know the direction your team is moving.

But in order to make it easier for workers to find the right path, you need to set guidelines with explanations.

In addition, it is important to choose the right project participants with a lot of internal energy and drive to work. If you correctly assess the company’s employees, then choose the best specialists, you can entrust them with everything from start to finish, giving them a certain amount of time and freedom of action. These methods usually create something unique.

Step three: Lead and monitor changes in business strategy.

So that there is no riot or chaos in the company due to innovations in the schedule, daily routine, or the setting of new, previously unknown tasks, you need this point of the plan.

Bosses often make a huge mistake in not explaining “what is an ERP implementation plan”. Meanwhile, they forget that everything new and incomprehensible causes a negative reaction.

Step four: You need to display all processes in the database, indicating all the details.

Everything is simple here: people will be able to adapt to a new working set of technologies, techniques, software changes, and much more if you explain everything to them in detail, you will answer all the questions, as when communicating with small children.

If you decide to offer training and accommodation entirely on the shoulders of your subordinates, this will greatly slow down the development of your business, and maybe even completely fail your entire plan.

Step five: Use a Service Provider Strategy. 

When developing their product, ERP vendors have already thought about how you can implement such a plan, depending on the internal structure of the business. Just try asking them for advice and following their instructions.

Step six: Think ahead of time about how the vendor will work after the plan is implemented.

This step includes preparing for additional issues and questions while doing business, as well as options for their service providers and yourself. Develop a contingency support strategy for the system.